Wedding FAQs


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Weddings at Stoke by Nayland

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We would love to show you around our beautiful venue and start your wedding journey with us!

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Your Frequently Asked Questions...

Got some questions about weddings at SbN? Take a look at our frequently asked questions.

  • What time can I have my ceremony?

    You are welcome to have your ceremony at any point during the day – it’s entirely up to you and the registrars. We usually recommend holding your ceremony between 1 pm and 2 pm. The only restriction is for our Evening Package, where ceremonies can commence from 5 pm onwards.

  • How does the order of the day work?

    To give you an idea of the order of your day, we usually work along the following lines:

    • Ceremony (allow a max of 30 minutes for this, however, this is dependent on whether you opt for readings, etc.)
    • Reception Drinks, straight after – allow anywhere between 1.5 hours – 2 hours for this
    • Guests to then be called to take their seats, then the newlyweds will be announced (this usually takes about 30 minutes)
    • Wedding Breakfast – this can take anywhere between 2 hours – 2.5 hours depending on how many guests you have
    • Speeches can happen before, during, or after your wedding breakfast. Usually, these will take anywhere from 20 minutes – 45 minutes
    • Once speeches and your wedding breakfast are over, allow for 30 minutes before you invite your evening guests to arrive
  • What is the maximum capacity?

    Our largest function room, the Devora Suite can accommodate up to 220 guests for a wedding breakfast plus an additional 80 evening guests.

    Primarily used to host Civil Ceremonies, the Constable Rooms are made up of two flexible, interconnecting rooms, the Haywain and Dedham. They can be hired individually for an intimate celebration with up to 50 guests or as one single room for a larger celebration with up to 200 guests.

    Our magical Giant Hat Tipis, available on selected dates during the summer months, provide a relaxed, festival-feel outdoor setting for your wedding just five minutes from the hotel. The Tipis can accommodate up to 100 day guests plus an additional 50 evening guests.

  • Can I have confetti?

    Yes, you can have confetti – however, we do request that it is bio-degradable. Please note that confetti is not allowed on the balconies/terrace areas in case it goes on the golf course. Confetti lines are to take place outside the front of the hotel.

  • Can I have fireworks?

    Yes, Fireworks are allowed here at SbN, please be aware we will only allow Dynamic Fireworks to Fire at SbN. Please ensure you let your wedding planner know ASAP once these have been booked.

  • Do I have to book my registrar?

    Yes! Legally we are unable to do this for you, it is your responsibility to ensure they are booked for your wedding day.

  • Can I have a band?

    Yes, you are welcome to have either a Band or DJ for your evening entertainment.

  • Is there a noise restriction?

    No, we don’t have sound limiters, however our duty manager reserves the right to request that noise be turned down if it goes up to an unacceptable level.

  • How do my guests book rooms?

    Your guests need to phone the reservations line on 01206 265835, quote your full names and date of the wedding to obtain your preferential B&B rates. These are advance purchase rates and require payment at time of booking. We hold an agreed amount of rooms (up to a maximum of 15). If more are required this is a conversation to be had once all 15 rooms are booked. Any un-booked rooms in your group will automatically be released into the system for resale.

  • Who is there on the day to organise everything?

    You will have a dedicated Wedding & Events Front of House Manager; they will look after you on your wedding day to ensure everything runs smoothly.

  • Do you put our décor out?

    No, as this is unique to each individual. You can either have a Venue Décor Team come in and do this for you, or alternatively you and the bridal party can do this between yourselves.

  • Who does the music in the ceremony?

    Your Wedding & Events Front of House manager will sort this out for you. We ask that you provide us with a device to play this music on through our speakers.

  • What do we do for background music during the drinks reception and wedding breakfast?

    You are more than welcome to provide us with a playlist to play of music you have chosen, alternatively we are able to play soft background music for you.

  • Do you allow indoor pyrotechnics?

    Yes, indoor Pyrotechnics are allowed, however we request that these are done by either Dynamic Fireworks or MyBigFatWeddingDisco.

  • Can I offer my guests a choice menu?

    Yes, of course! We allow you to offer a maximum of 3 starters, 3 mains and 3 desserts to your guests to pre-order from. We request that at least one option for all course is vegetarian/vegan friendly. We also ask that on the back of your guest’s name cards, you note what they have chosen to avoid any confusion on the day.

  • Do you cater for dietary requirements?

    Yes! We will cater for any allergy or dietary requirements – our expert chefs will ensure that this is adhered to. If you have any queries about what dishes contain what- please do ask! However, most dishes can be adapted.

  • Can you get in the day before and decorate?

    We are unable to guarantee access the day prior until a week prior to your wedding day. If the banqueting suite is booked the night prior then access on the morning of your wedding is from 7am.

  • Can I bring my own sweet cart?

    Yes, you are welcome to bring in confectionary items for your guests. No other foods are able to be brough on site apart from your wedding cake.

  • What time can guests access their hotel rooms?

    Hotel check-in is from 3pm. Although we are able to facilitate early check-ins, we can never guarantee this until the day.

  • What if my ceremony is before hotel check in time?

    We recommend guests arrive ready for the ceremony; however, we are aware this isn’t always possible. We offer changing space in our golf & spa Changing facilities – these include showers, toilets, hairdryers, mirrors etc.

Can’t find an answer to your question? Get in touch with our Weddings Team who will be happy to help!

Book a Showround

We would love to show you around our beautiful venue and start your wedding journey with us!

Please click here to book your showround today.




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