Wedding FAQs

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Weddings at Stoke by Nayland

Weddings

Your Frequently Asked Questions...

Got some questions about weddings at SbN? Take a look at our frequently asked questions.

  • What time can I have my ceremony?

    You are welcome to have your ceremony any point during the day – it’s entirely up to you and the registrars. Usually we recommend 1-2pm ceremony. The only restriction is, if you are booked onto our Twilight Package, ceremonies can commence from 5pm onward.

  • How does the order of the day work?

    To get an idea of your order of day we normally work along the following lines:

    • Ceremony (allow a max of 30 mins for this, however this is dependent on if you opt for readings etc)
    • Reception Drinks, straight after – allow anywhere between 1.5 hours – 2 hours for this
    • Guest to then be called to take their seats, then the newlyweds will be announced in (this usually takes about 30 minutes)
    • Wedding Breakfast – this can take anywhere between 2 hours – 2.5 hours depending on how many guests you have
    • Speeches can happen anywhere from before your wedding breakfast, during and after. Usually these will take anywhere from 20 minutes – 45 minutes
    • Once speeches and your wedding breakfast is over, allow for 30 minutes and then invite your evening guests
  • What is the maximum capacity?

    If you are in our garden Gainsborough Suites, the maximum for the day is 85 and evening is 150.

    If you are in the Devora Suite the maximum for the day is 250 and evening is 350. Please be aware if your civil ceremony is in the constable rooms, we are only licenced for 200 guests.

  • Can I have confetti?

    Yes, you can have confetti – we request it is bio-degradable. Please note that confetti is not allowed on the balconies/terrace areas in case it goes on the golf course. Confetti lines are to take place outside the front of the hotel.

  • Can I have fireworks?

    Yes, Fireworks are allowed here at SbN, please be aware we will only allow Dynamic Fireworks to Fire at SbN. Please ensure you let your wedding planner know ASAP once these have been booked.

  • Do I have to book my registrar?

    Yes! Legally we are unable to do this for you, it is your responsibility to ensure they are booked for your wedding day.

  • Can I have a band?

    Yes, you are welcome to have either a Band or DJ for your evening entertainment.

  • Is there a noise restriction?

    No, we don’t have sound limiters, however our duty manager reserves the right to request that noise be turned down if it goes up to an unacceptable level.

  • How do my guests book rooms?

    Your guests need to phone the reservations line on 01206 265835, quote your full names and date of the wedding to obtain your preferential B&B rates. These are advance purchase rates and require payment at time of booking. We hold an agreed amount of rooms (up to a maximum of 15). If more are required this is a conversation to be had once all 15 rooms are booked. Any un-booked rooms in your group will automatically be released into the system for resale.

  • Who is there on the day to organise everything?

    You will have a dedicated Wedding & Events Front of House Manager; they will look after you on your wedding day to ensure everything runs smoothly.

  • Do you put our décor out?

    No, as this is unique to each individual. You can either have a Venue Décor Team come in and do this for you, or alternatively you and the bridal party can do this between yourselves.

  • Who does the music in the ceremony?

    Your Wedding & Events Front of House manager will sort this out for you. We ask that you provide us with a device to play this music on through our speakers.

  • What do we do for background music during the drinks reception and wedding breakfast?

    You are more than welcome to provide us with a playlist to play of music you have chosen, alternatively we are able to play soft background music for you.

  • Do you allow indoor pyrotechnics?

    Yes, indoor Pyrotechnics are allowed, however we request that these are done by either Dynamic Fireworks or MyBigFatWeddingDisco.

  • Can I offer my guests a choice menu?

    Yes, of course! We allow you to offer a maximum of 3 starters, 3 mains and 3 desserts to your guests to pre-order from. We request that at least one option for all course is vegetarian/vegan friendly. We also ask that on the back of your guest’s name cards, you note what they have chosen to avoid any confusion on the day.

  • Do you cater for dietary requirements?

    Yes! We will cater for any allergy or dietary requirements – our expert chefs will ensure that this is adhered to. If you have any queries about what dishes contain what- please do ask! However, most dishes can be adapted.

  • Can you get in the day before and decorate?

    We are unable to guarantee access the day prior until a week prior to your wedding day. If the banqueting suite is booked the night prior then access on the morning of your wedding is from 7am.

  • Can I bring my own sweet cart?

    Yes, you are welcome to bring in confectionary items for your guests. No other foods are able to be brough on site apart from your wedding cake.

  • What time can guests access their hotel rooms?

    Hotel check-in is from 2pm. Although we are able to facilitate early check-ins, we can never guarantee this until the day.

  • What if my ceremony is before hotel check in time?

    We recommend guests arrive ready for the ceremony; however, we are aware this isn’t always possible. We offer changing space in our golf & spa Changing facilities – these include showers, toilets, hairdryers, mirrors etc.

Can’t find an answer to your question? Get in touch with our Weddings Team who will be happy to help!

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